Chemventory Help

Table of Contents:

General Online Chemventory Questions

How much does Flinn Online Chemventory™ cost?
  • 1-Year License (Catalog No. SE2998) $99.95
  • 3-Year License (Catalog No. SE2999) $199.95
  • 5-Year License (Catalog No. SE3000) $349.95
How do I purchase a license for Flinn Online Chemventory™?

An 8-digit registration key code may be purchased from Flinn Scientific. You may submit an order for this item via mail, fax, phone, or online. Click Here to purchase a registration key online.

What are the hardware/software requirements for the Flinn Online Chemventory™ program?

You can access Flinn Online Chemventory from any computer or tablet with an internet connection including iPads and ChromeBooks. There is not specific hardware, software, or browser add-ons that need to be installed to use Online Chemventory.

How is my inventory information secured in the cloud?

All information transmitted in the Flinn Online Chemventory program is encrypted via SSL. Your inventory information is stored on our secure firewalled servers and will be backed up nightly to minimize any data loss. Note* Program and database data is backed up as a whole. We do not have the ability to refresh or restore any data that may have been mistakenly deleted at the individual user level.

Is there a free trial version of Flinn Online Chemventory™?

We do not have a free trial version available for the full Online Chemventory program. Please contact Flinn Scientific chemventory@flinnsci.com to inquire about obtaining a 24-hour login ID and password to sample the program.

What happens to my Flinn Online Chemventory™ database after license terms expire?

Access to an Online Chemventory database will be frozen for all linked users after license terms have expired. To restore access to a database that has been frozen, any linked user may purchase and add a new license to extend terms.

Will I lose any of my Inventory information if I allow my Online Chemventory license to expire?

All inventory information will be retained if access to an Online Chemventory database is frozen due to a license expiring. All users can pick up where they left off once an additional license is purchased and applied to the database to extend terms.

Will I be notified when my Online Chemventory database is set to expire?

Users listed as a Database Administrator will receive an automated email 90, 60, and 30 days prior to database expiration notifying them about this upcoming date and providing options for extending license terms.

Can I extend license terms for an Online Chemventory database that has not yet expired?

You can extend your Online Chemventory database at any point. Follow the steps below to add additional time to your current Online Chemventory subscription:

  1. Purchase an additional Online Chemventory registration key from the Flinn Online Store.
  2. Log in to your Online Chemventory account.
  3. Select the “Home” button located in the green navigation bar.
  4. Once on the home page, select the “Activate Your Registration Key” button located in the gray navigation bar.
  5. Select the dropdown arrow in the “New Database Name” data field and select the name of the database in which you want to apply the new license extension terms.
  6. Add your school/district name and input the 8-digit registration key that you received from Flinn.
  7. Click the “Create” button and your database will be extended for the length of the license that you purchased.
Do I need to purchase a separate database for each school in my district?

For security of editing and also maintaining the size of your inventory list, we recommend that each school location have its own database. If you have a small district and would like to have multiple schools share one database, it is possible to do so, but every user who is invited to the join your Online Chemventory database will have access to inventory lists for the entire district not just the chemicals listed at their school.

Can I use a school purchase order to purchase an Online Chemventory registration key?

Flinn Scientific accepts school purchase orders or credit cards for this item.

How will I receive my registration key if I place my order online?

Your 8-digit registration key code will be sent to you via email within one hour from the time you submit your order online. If you order multiple registration key codes, they will all be listed in one email. The email will be sent to the email address that is listed on your Flinn Scientific online account. Please Note: Any online order with more than (Qty. 5) Online Chemventory registration keys will need to be verified by Flinn Scientific before registration key codes are sent via email. If your online order is placed after 11:00 a.m CT, you may not receive an email with your registration keys until the next business day.

How will I receive my registration key if I place my order via phone, fax, or mail?

If we have an email address on file or if you provide us with your email address when you order, an email will be sent with your 8-digit registration key shortly after we process your order. If we do not have an email address on file, you will be sent a hard copy letter via mail with your 8-digit registration key. In both cases, multiple registration keys will be listed in one email or letter.

How do I activate my registration key?

After you receive your 8-digit registration key you will need to activate it to begin using the Flinn Online Chemventory program. To do this, you will first need to Log In or Create an Account in the Online Chemventory program. Once you are logged in, you may click on the “Activate a Registration Key” button on the gray navigation bar on the Online Chemventory home page. You will be asked to provide a school or district name, a name for the database (ex. Chemistry Store Room), and the 8-digit registration code you received from Flinn Scientific.

How can I setup multiple Online Chemventory™ databases and link them?

If your district has multiple schools, there are two options for how you can easily get all of them set up and linked with Online Chemventory:

  • Multiple registration key codes may be purchased at the district level. A user at the district, such as a Science Supervisor or Risk Manager, may activate each registration key for each separate school under their account. After all of the Online Chemventory databases have been created, the user at the district level can invite the science teachers from each school to their respective database. This can be done by using the “Invite Other Users” function within the Online Chemventory program. As the user who set up the databases, you will have access to view and/or update each database through your account, while invited users will only have access to the database for their specific school location.

  • Registration key codes may be purchased individually by all the schools in a district. The user at the school who activates the registration key code can then invite others at the district level to become a user of their database. You have the ability to be invited to an unlimited number of Online Chemventory databases. After accepting an invitation to each database, you will be able to select which one you would like to view and/or update when you login.

What does “Redeem an Invite Code” mean?

When a user creates a Flinn Online Chemventory database, they have the opportunity to invite other users to view and/or update their database. This is done by sending out invitation emails through the Online Chemventory program. When a new user is invited to join an Online Chemventory database, they will receive a 10-digit invite code. That code may be redeemed via the “Redeem an Invite” Code link.

Where can I see the date that my Online Chemventory™ license expires?

After you log in, click the database name on the very top of the page. This will open the “Choose a Database” page where you can see how many days your license has until expiration.

How do I invite others to view and/or update my Online Chemventory™ database?

Once you have setup an Online Chemvnetory database, you can invite other users to view and/or update the chemical information in your database. To invite another user, click on the “Invite Other Users” link in the green navigation bar. You will have the option to invite another user as a Database Administrator, Normal User, or View Only. You can read more about the options on the user invitation page. An email will be sent to the invitee that will directly link them to your Online Chemventory database and include instructions on the two simple steps to begin using Online Chemventory.

How to view and print an SDS for a chemical that is not in your inventory:

Online Chemventory provides easy links to Safety Data Sheets for Flinn chemicals in your inventory. To view and print SDS for chemicals you do not have listed in your inventory, visit our Free SDS search here.

How to view or edit your account details:

After logging in, you can click on your email address/login ID that is listed on the top of every page in the Online Chemventory program to view your User Details. Once on the “User Details” page you may click the “Edit My User Details” button in the gray navigation bar to update any of the listed fields.

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Creating/Editing Your Account and Logging In

I am new to Online Chemventory™ and need to create an account:

From the home page, click on the “Sign Up” link in the upper right corner of the page, that will take you to the “Account Setup” page.

What information is needed to create an account?

The following information is required to setup an Online Chemventory™ account: First Name, Last Name, Email Address/Login ID, Password, Phone Number, Street Address, City, State, Zip Code. You will be asked if you are a science teacher, if yes is selected, you will be asked to provide which science discipline you teach and what grade level.

I created an account but cannot access any Online Chemventory™ features:

To use the features of Online Chemventory, you need to activate a database or be invited to use the program by another user at your school or district.

What do I do if I forgot my password?

You can reset your password by clicking the “Forgot Password?” link on the login page. You will be asked to enter your login ID/email address. After submitting your email address, you will receive an email within a few minutes. Within the email there will be a link to a page where you can reset your password. Please note the reset link will only be active for 24 hours after you make a forgot password request. If that 24 hour window has expired you will need to click the “Forgot Password?” link again.

What do I do if I forgot my Login ID?

Please contact Flinn and we can look-up your account to see what email address/login ID you may have used to create your account. Online support is available M ̶ F 7:30am – 5:00pm CT or you may contact us via email chemventory@flinnsci.com

Can I use my Flinn Lab Safety Video login ID for Online Chemventory™?

No, Flinn Online Chemventory does not share user information with our Lab Safety Video Courses. If you have setup an account to view our Lab Safety videos, you will not be able to use that Login ID for Online Chemventory. You will need to create a new account for Online Chemventory.

Can I use my Flinn online store Login ID for Online Chemventory™?

Flinn Online Chemventory shares the same user account record as the Flinn Online Store. If you have an account set up with our online store, you may use that Login ID and password to log in to Online Chemventory. If you forgot your password for this account, you can click the “Forgot Password” link on the login page to reset your password.

I received a message that my email address is already associated with an account:

Flinn Online Chemventory shares the same user account record as the Flinn Online Store. If you have previously created an account to use the Flinn Online Store with this email address, you do not need to create a new account. If you forgot your password, you can click the “Forgot Password” link on the login page to reset your password.

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Choosing a Database

Is there a limit to the number of databases I can access?

You may create or accept an invitation to an unlimited number of Online Chemventory databases.

Why would I need to create an additional database?

If you have multiple schools in your district and would like each school to have a separate database, you may purchase additional registration keys and activate them through your account. Once each database is created for each school, you may invite teachers from each specific school to join that database. You may also be interested in creating an additional database if you are part of a large school or college with multiple chemical storage locations that you would like to keep separate.

Do I need to purchase another registration key to create a new database?

Yes, each separate database requires an additional Online Chemventory Registration Key that can be purchased from our online store or via phone, fax or mail.

What is an invite code?

The Administrator user that likely activated the Online Chemventory database has the opportunity to invite other users to view and/or update the information in that database. When you are invited to join an Online Chemventory database, you will receive an email with a 10-digit invite code. You can add that database to your account by clicking the “Redeem Invite Code” button and inserting your 10-digit code.

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Adding Chemicals and Kits to Your Inventory

How to add from a list:

When building your initial inventory, you may find it most convenient to add chemicals and kits by using the selection list. Select the “From a List” link on the Add a Chemical page. There are four list options to choose from:

  1. Catalog Chemicals – A list of all chemicals listed for sale in the Flinn catalog.
  2. Kit Component Chemicals – A list of chemicals that come as part of a Flinn Scientific kit.
  3. Flinn Kits – A list of Flinn Kits that include chemicals.
  4. All Chemicals and Kits – A complete list of all Flinn chemicals, kits, and kit component chemicals.

The list option you selected will appear under the selection boxes and you may begin by selecting the check box next to the chemicals and/or kits you want to add to your inventory. To add these items scroll to the bottom of the page and select “Add to Inventory”. To update quantity and location of these chemicals or kits return to your main inventory page and select the chemical name you want update.

How to add a chemical or kit via keyword search:
  1. Type a chemical name, chemical formula, or Flinn catalog number into the data field.
  2. Choose which chemical type you are searching for: catalog chemicals, kit component chemicals, Flinn kits, all chemicals and kits. Click the” Search” button and results will be listed below the search box.
  3. Select the chemical you are looking for and a chemical or kit information screen will open.
  4. Scroll to the bottom of this screen to input the location of the chemical or kit and the quantity on hand.
  5. Click the “Submit” button, and the chemical or kit listing will be added to your inventory.
What are all of the abbreviations for quantity sizes?

(bt=bottle) (ea=each) (g=gram) (gal=gallon) (kg=kilogram) (L=Liter) (lb=pound) (mL=millileter) (oz=ounce) (pkg=package) (plt=plate) (qt=quart) (vl=vial)

How to add a chemical manually:

Click on the “Add Manually” link on the “Add a Chemical” page. A page will open up with all the necessary data fields that you can fill in. None of the fields are mandatory, you may fill in whatever chemical information you desire. The “add manually” feature may be used for any non-Flinn chemical you have on hand. Once all information is entered, you may click the “Submit” button to add the chemical to your inventory list.

How to find SDS information for a chemical I added manually:

Flinn Scientific has a full SDS search library available Here. You may enter your chemical name into this search or browse by alphabetical index. The SDS for your specific chemical will include the GHS pictograms, GHS hazard statements, and GHS signal words.

The Online Chemventory keyword search scans our entire Flinn chemical database for chemical name, synonym, formula, etc. If there is a match for your keyword term in any of these fields, that chemical will be listed in the search results.

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Flinn Scientific Kits and Kit Components

When I receive a kit from Flinn do chemicals need to be taken out and stored by compatible family?

A chemical kit from Flinn Scientific may be added to a storeroom as packaged. Kits are packed to properly segregate chemical families and allow for storage as packaged. This full kit item may be added to your Online Chemventory database by using the “From a List” or “Keyword Search” function.

Can I see what chemicals are included in a full kit that is added to my inventory list?

You can select the kit name in your inventory list to see all the chemicals that are included.

Can I view and print Safety Data Sheets (SDS) for chemicals that are part of a kit?

There are two options for viewing SDS for a kit.

  1. Select the “SDS” link icon associated with this kit in your main inventory list. One PDF that includes SDS for all the chemicals included in that kit will open that can be viewed or printed.
  2. Select the kit name in your inventory list to see all the chemicals included. Kit component chemicals that have an associated SDS will include a link to that PDF next to the chemical name.
How do I add kit component chemicals to my inventory list after a kit is opened?

Once you open a Flinn kit, all component chemicals that are not used and placed back into your inventory should be stored according to compatible chemical family.

  • To add these chemicals to your inventory list, first find and select the kit name in your inventory list. Click the button on the kit information page to “Add Kit Component Chemicals to Inventory”.
  • All component chemicals that were included in that kit will be added to your inventory list as individual chemicals.
  • To quickly find these kit component chemicals in your inventory list, type the catalog number for the kit in the inventory list Keyword Search. Component chemicals in your inventory that were part of that kit will be displayed. Each individual chemical listing can then be updated with storage location and quantity on hand information.
Why can’t I add a kit component chemical to a purchase list?

Flinn Scientific does not sell component chemicals that are part of a kit as individual items. In most cases, we do sell the identical chemical in a different package size. Use the Keyword Search found on the “Add to Purchase List” page to find a comparable item that can be added to your purchase list.

Managing Your Inventory

Can I save a back-up of my inventory?

Flinn Scientific will back-up your data on our web servers nightly. Please note, Flinn will only back up the program and inventory databases as a whole, and will not be able to recover individual inventory databases if they are deleted by a user.

You may choose to keep inventory information backed up on your local computer. To complete this task, use the Export function on the inventory page and save a copy of your inventory list to a .CSV file that can be saved on your computer. If you ever make any unintended changes to your inventory list and want to revert back to this file you can use the import function in Online Chemventory to find this file and add the contents back to your inventory list. Please note that importing a .CSV file will not overwrite any current data in your inventory. The items will be appended to the end of the list.

The .CSV file must also not be modified after it is saved to your computer. Any changes made to this file outside of the Online Chemventory program may cause data to display incorrectly when imported.

How do I use the Inventory List function?

You have the option to perform specific tasks for more than one chemical in your inventory by using the “Inventory List” function. Select the checkbox next to the chemical name you want to include or select the “All” box in the green inventory list header. The following options can be performed through the “Inventory List” function:

  1. Delete Chemicals
  2. Print Inventory List
  3. Email Inventory List
  4. Print Chemical SDS
  5. Send to Label Print Queue
  6. Send to Purchase List
How do I use the Custom Sort function?

You may sort your inventory at three levels using the “Custom Sort” function. Select from Chemical Name, School Location, Store Room Location, Shelf Location, and Compatible Family. Choose which classification you want to sort by first, second, and third, or by just two levels.

How do I use the Inventory List keyword search?

You may use a keyword to search your inventory for a specific chemical or a selection of chemicals. The keyword search will check each data field in your inventory for match and provide results in your Inventory List. After you receive results you will be able to sort that specific selection of chemicals and perform inventory list functions for that selection. Select the “Show All” link located on the upper right portion of the inventory page to view your entire inventory list.

How do I update my chemical information?

Click on the name of the chemical you would like to update in your Inventory List. A screen will open displaying the information for that chemical. To update any of the information, click on the “Update Info” button in the gray navigation bar.

How do I update my chemical amount on hand?

Click on the “Amount on Hand” quantity in your Inventory List for the chemical quantity you want to update. You will be taken to an “Update” page. To update the amount on hand, select increase or decrease and then input that number. Once completed, click the “Update” button and the amount will be changed in your inventory.

Why is there no SDS link for some chemicals in my inventory?

Some chemicals that Flinn Scientific sells do not require an SDS (Safety Data Sheet). In these cases, a link to an SDS will not be provided. The Online Chemventory program also does not provide SDS links for chemicals that are manually entered. You may enter a URL link to any SDS that is available online. Read detailed instructions on how to complete this task here.

How can I add multiple bottles of the same chemical?

There are two options for adding multiple bottles for one specific chemical.

  1. You can combine your inventory into one listing, for example if you have (4) 500-mL bottles of hydrogen peroxide, they can be combined into one 2-L listing when you are adding your chemicals to your inventory.

  2. You can enter the same chemical four times. For example, if you have (4) 500-mL bottles of hydrogen peroxide, you can make four separate entries when you are adding the chemical to your inventory. This option works well if you have multiple bottles in different locations throughout your school.

How do I view a Safety Data Sheet (SDS)?

Simply go to your Inventory page and click on the “Eyeball” icon for the chemical you want to view. The SDS will open as a PDF.

How to print a label for a chemical in my inventory?

Click the title of the chemical to open the “Chemical Information” page. Once on the “Chemical Information” page, click the “Add to Label Print Queue” button in the gray navigation bar. Your chemical information will be loaded into the “Create a Chemical Label” page. From there you may edit any of the fields and add the chemical to your label print queue.

Can I move a chemical listing from one database to another?

Chemical listings are not interchangeable between multiple databases. If you are a member of more than one Online Chemventory and want to move a chemical listing between databases, the listing will need to be deleted from the first database and then re-entered into the other database.

How to remove a chemical listing from your Online Chemventory™:

Select the check box next to the chemical name and click the “Remove Selected” button at the top of the inventory list.

How to print your inventory list:

Select the check box next to the chemical name(s) that you would like to print. To print your entire list, select the “all” check box in the list header. After making your selection, click the “Print Selection” button at the top of the inventory list. A new window will open with a list that is formatted to send to your printer. Your print list will include the chemical name, school location, store room, shelf location, and amount on hand.

How to email your list:

Select the check box next to the chemical name(s) that you would like to print. To print your entire list select the all check box in the list header. After making your selection, click the “Email Selection” button at the top of the inventory list. Enter the name and email address for the recipient and click Send. An email will be sent with a copy of your inventory attached in .CSV format that can be opened in Microsoft Excel.

How to export your list:

Click the “Export” button in the gray navigation bar of the Inventory page. This will take your chemical inventory information and convert it to a .CSV file that can be opened in Microsoft Excel. You should then receive a notice from your browser that will ask if you want to open the file or save it. The following information for every chemical in your inventory will be included in the export: Chemical Name, Synonym, Catalog #, Chemical Grade, Disposal #, CAS#, Chemical Class, Compatible Family, School Location, Store Room, Shelf Location, Unit of Measure, Last Used Date, Minimum Reorder Amount, Amount on Hand, Comments/Notes.

What are all of the abbreviations for quantity sizes?

(bt=bottle) (ea=each) (g=gram) (gal=gallon) (kg=kilogram) (L=Liter) (lb=pound) (mL=millileter) (oz=ounce) (pkg=package) (plt=plate) (qt=quart) (vl=vial)

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Importing Data from Chemventory 8.0 and 5.5

Importing data from Chemventory™ 8.0 and 5.5 discs:

If you are currently using our disc based Chemventory software, you can easily import all of that data into our new Online Chemventory program. Print the step-by-step tutorial Here that will walk you through the process of exporting your data from Chemventory 8.0 or 5.5 and then importing that data into Online Chemventory.

Do I need to purchase and activate an Online Chemventory™ registration key?

Yes, a registration key must be purchased and activated to setup your Online Chemventory database before you can import your Chemventory 8.0 or 5.5 information. The Online Chemventory program is a significant upgrade from our previous disc-based software and contains many features not included in that software.

Why are there some blank fields in my chemical information after it is imported?

Online Chemventory will import all of the chemical information you currently have listed in your Chemventory 8.0 or Chemventory 5.5 program. If any fields in this program were left blank, they will remain blank after they are imported into Online Chemventory. We included a feature that will add GHS pictograms, GHS hazard statements, GHS signal words, and SDS links to any chemical listing that includes a Flinn Catalog No. when it is imported.

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Printing Labels

What can I do when my chemical information is not properly aligned on my labels?

If printed labels are aligning higher on your sheets the PDF default print settings may need to be changed from “fit” to “actual”. Please view this Print Setup document with step-by-step directions on how to update this setting in your specific browser.

Printed information may run all the way up to the label edge on certain chemicals. If label sheets are not properly lined up when fed into the printer one or two characters may get cropped off the label. Using the “manual feed” option print option can help alleviate alignment issues.

Why Can’t I click the Label Print Queue button?

Label printing is a part of the Flinn Online Chemventory program. To enable this feature you will need to activate a Flinn Online Chemventory database. To activate a Flinn Online Chemventory database you will need to purchase an 8-digit registration key from Flinn. You may purchase a registration key here.

How many chemicals can I store in my print queue?

You may keep a list of as many chemicals as you like. You may choose a chemical and print a label while still keeping it in your print queue to print again at a later date.

What size chemical labels can I print?

The Flinn Online Chemventory labeling program has three label size options available:

  1. Avery Label 5163 2” x 4”
  2. Avery Label 5360 1 ½ x 2 13/16
  3. Chemical Resistant 2” x 4

You can click on the label number above to purchase blank labels from Flinn Scientific. Avery label sizes should also be available at your local office supply store.

Can I select a different label size than the two options available?

Flinn Online Chemventory label printing is only programmed to print labels on the three sizes that are listed.

I am receiving a message, “The selected sheet is full, please print or clear”.

This means that all the cells have been filled with a chemical or a blank space. To proceed, you can either print the sheet or clear the sheet by clicking the “Clear Selected Items” button located under the list of chemicals in your print queue.

Where can I find GHS pictogram, hazard statement, and signal word information for a chemical?

All GHS label information can be found on the chemical’s Safety Data Sheet (SDS). You can search for an SDS for all 2,400+ Flinn catalog-listed chemicals here.

How to add a chemical to your label print queue from your chemical inventory:
  1. Click on the name of the chemical in your inventory list.
  2. On the chemical information page, click on the print label button in the gray navigation bar.
  3. On the chemical labeling page, select if you would like to print this as a standard chemical label or a chemical solution label.
  4. Verify the information on the page, and click the “Add to List” button at the bottom of the page.
How to add a Flinn GHS label to your label print queue:
  1. Click on the Label Print Queue button in the green navigation bar.
  2. On the chemical labeling page, click on the Print a Flinn Chemical Label button in the gray navigation bar.
  3. Type the chemical name or Flinn catalog number and click search.
  4. Results for your search will display below. Select the chemical for which you would like to print a label.
  5. On the Chemical Labeling page, select if you would like to print this as a standard chemical label or a chemical solution label.
  6. Fill in the information that you would like to include on your chemical label, and click the Add to list button.
How to add a custom chemical or solution label to your label print queue:
  1. Click on the Label Print Queue button in the navigation bar.
  2. Click on the Create a Label button in the gray navigation bar.
  3. On the Chemical Labeling page, select if you would like to create a Chemical Label or a Chemical Solution Label.
  4. Fill in the information that you would like to include on your chemical label and click the Add to list button.
How to move a chemical from your print queue into the label page setup:

Click on the “+” sign next the chemical name that you want to add to your label page setup, and the chemical information will be placed in the first available space.

How to move a chemical to a different spot on the label page setup:

Click on the green box for the chemical in the page setup and the chemical will move forward one spot. You can click on the box until the chemical is placed in the spot where you would like it to print. Empty spots behind the selected label will appear in red and print blank.

How to print my chemical labels:

Once you have your chemical names where you want them in the label print page setup simply click the Print button at the bottom of the page. This will open up a formatted PDF that you can print.

How to remove chemicals from your print Queue:

Double-click on the red “X” next to the chemical name that you want to remove. This chemical label and all the information that you entered for it will be removed.

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Purchase Lists

What are purchase lists?

A purchase list is a place in the program where you can keep track of the chemicals that are running low. When you are ready to purchase these chemicals, you can either print the list or send it to your Flinn online shopping cart with one click.

How do I add a chemical to a purchase list?

From your inventory list, click on the name of the chemical you want to add to a purchase list. The information page for that chemical will open. On the chemical information page, there is an “Add to Purchase List” button in the gray navigation bar. Clicking this button will bring up the Add to Purchase List selection page. Select the quantity of this chemical that you would like to add to your list and select which purchase list to which you will be adding this chemical. After clicking the “Add to Purchase List” button at the bottom of the selection page, your chemical will be added to that purchase list. If you would like to create a new purchase list for this chemical or you have not yet created a purchase list, that option is available in the purchase list selection dropdown field.

How do I create a Purchase List?

Click on the “Purchase Lists” button in the main green navigation tab, this will open the main Purchase Lists page. There is a dropdown selection window on this page. One of the options is to create a new purchase list. Click this option and a field will appear asking you to name your new list. After you name your new list, click the Create button.

I have multiple purchase lists, how do I know which list I am currently looking at?

There is a “Select Purchase List” dropdown window on the purchase list display page. The list that you are currently viewing will be displayed as the default selection in the dropdown window.

How do I convert my purchase list to a Flinn online shopping cart?

When you are ready to add your list of chemicals to a Finn online shopping cart, simply click the “Add to Flinn Shopping Cart” button on the top of your purchase list. This function will take all the items in your purchase list and copy them to your Flinn online shopping cart.

How do I access my purchase list items after they are sent to a Flinn online shopping cart?

Go to the Flinn Online Store and login. You can use the same login ID and password that you use to access Online Chemventory. After you are logged in, click on the “View a Saved Cart” button. The purchase list from Online Chemventory will be titled with the date that it was sent over. Click on that date in the saved cart list to view, edit, and submit your shopping cart.

How do I remove items from my purchase list?

Select the check box next to the chemical you would like to remove from your purchase list and click the “Remove Items” button. If you would like to remove all items, you may select the all box in the green purchase list column header.

Can I add a chemical to my purchase list that is not in my chemical inventory?

Only chemicals that you have listed in your inventory can be added to a purchase list. You may add any of our 2,400+ chemicals to your list once it is transferred to a shopping cart in the Flinn online store. You can then print, email, and submit that shopping cart as an online order.

What happens if I delete my purchase list?

A deleted list will be removed from the database and cannot be recovered. Please make sure that you would like to delete the purchase list for good before selecting the Delete List option.

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Managing Users

How do I invite a new user?

Click on the “Invite New User” button that is located on the gray navigation bar of the “Manage Users” page. On the “Invite New Users” page, you will need to enter the first name, last name, email address, and role. An email will be sent to this individual with a 10-digit Invite Code and a link so they can join your Online Chemventory database. Flinn Online Chemventory allows you to invite an unlimited number of others to join your Database for no additional charge. There are three different “Roles” that you may assign to a new user. These are described below.

What are the three different role options for users?
  • Database Administrator – The user who activates the registration key and creates the database is automatically given this role. A database administrator has the permission to do the following functions in Online Chemventory: add chemicals, delete chemicals, update inventory quantity, add chemicals to a purchase list, create and print GHS labels, invite new users, change the role of current users, and disable users. Any new user you invite as a database administrator will have these same permissions.

  • Normal User – This is the role that is recommended for most users who you invite to join your Online Chemventory database. A normal user has the ability to do the following functions in Online Chemventory: add chemicals, delete chemicals, update inventory quantity, add chemicals to a purchase list, and create/print GHS labels.

  • View Only ̶ This role is recommended for those users who are not using the chemicals listed in the inventory, but would like access to view what is currently on hand. Your school principal, safety officer at the district, or even the local fire chief are examples of whom should be given this role. The only permissions given to a view only user is the ability to view, print, email, and export an inventory list. A view only user will not be able to make changes to inventory items and will not be able to print GHS labels.

How to disable a user:

Anyone listed with the role of database administrator has the ability to disable a user of the Online Chemventory database. To complete this function, go to your Manage Users page. On the right side of each user listing is a check box that will be marked if the user is enabled. To disable the user, uncheck this box and click “Submit user change”. If at any point you would like to re-enable this user all you need to do is check the enabled box and click “Submit User Change”.

How to change a user role:

Anyone listed with the role of database administrator has the ability to change the role of other users in your Online Chemventory database. To complete this function, go to your “Manage Users” page. Each user listing has a dropdown box where you can select from the three permissions listed above. Once you have selected an updated role for that user, click the “Submit User Changes” button.

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Contact Us

Please call or email us with any questions or comments you have about Online Chemventory. Many questions can be answered by clicking the “Need Help?” link and view our frequently asked questions.

Phone: (800) 452-1261 M-F 7:30 a.m. – 5:00 p.m. CT

Email: chemventory@flinnsci.com

(866) 452-1436

Main Website: www.flinnsci.com

Flinn Scientific
P.O. Box 219
Batavia, IL 60510

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